Integrating The Events Calendar with GravityForms Date Picker Fields

by | Aug 16, 2024 | 0 comments

Solving Double-Booking Issues with Gravity Forms and The Events Calendar Integration

The Problem:

A recent client, a firearms academy, had a problem with their online range booking system. They were using Gravity Forms to allow customers to reserve specific days at their private gun range, but this was causing issues with double-booking because they had no way to block out dates that other customers had already selected. They used an online calendar system, managed by The Events Calendar plugin, to display the upcoming classes but it wasn’t integrated with Gravity Forms at all. This meant customers could book dates that were already taken or dates that were reserved for upcoming classes, leading to confusion and scheduling conflicts.

The Solution:

To solve this, we developed a custom plugin that integrates Gravity Forms with The Events Calendar. Here’s a screenshot of the functionality it adds to the date picker:

GravityForms and The Events Calendar integration WordPress plugin

Here’s how it works:

  • Form Submission Creates an Event: On form submission, the plugin automatically creates an event in The Events Calendar, using the date and time selected by the user in Gravity Forms.
  • Date Blocking: The plugin then blocks out those dates on future form submissions, preventing any double-bookings. It checks against the category of events specified and ensures that any dates already booked in that category are not available for future customers.
  • Dynamic Datepicker Blocking: The datepicker in Gravity Forms dynamically excludes any dates that have already been booked, ensuring that customers can only select available dates.

Conclusion:

This solution seamlessly integrated Gravity Forms with The Events Calendar, preventing double-bookings and improving the overall user experience on the client’s website. It ensured that customers could only book available dates, reducing confusion and improving operational efficiency. If you’re facing a similar problem, this approach might be the perfect solution for you.

Call to Action:

If you’re interested in implementing a similar solution on your website or have other WordPress-related issues, don’t hesitate to reach out to us at WordPressMedic.com. We specialize in creating custom solutions that solve real-world problems.

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